South Sudan: Grants & Information Manager South Sudan
Grants & Information Manager
Contract Grade: B
Contract Length: 1 year
Date Needed By: January 2017
New Post or Replacement: Replacement
Accompanied / Unaccompanied: Unaccompanied
Exact Job Location: Juba with travel to Norther Bahr el Ghazal and Unity
Reports To: Emergency Programme Director
Responsible For: Work flow of Dublin-based Programme Support Officer
Line manages the Grants and Information Officer
Liaises With: Country Management Team, Programme Managers, Finance team, Dublin-based Desk Officer
Job Purpose: To support the country programme in grants management, helping to ensure full compliance with donor rules & guidelines; funding strategy implementation; and knowledge and information management. This role will work closely with the Country Director, Programmes and Emergency Directors, Country Financial Controller and Desk Officer in Dublin.
Main Duties & Responsibilities:
Grants management –
· Take responsibility for the management of all grants for South Sudan programme.
· Update and maintain a grants management system.
· Liaise with the Desk Officer and Finance Manager to file the contract documents for grants – both active and archived.
· Manage the reporting schedule ensuring timely and accurate reporting. This will include editing reports and ensuring they are submitted in the correct formats.
· Oversee the development of concept notes and proposals giving donor-specific advice to the programme staff.
· Ensure timely communication with the donors on any anticipated or unanticipated changes during the lifetime of a project.
· Ensure teams are aware of key donor compliance issues through grant start up workshops, sharing audit information etc.
Monitoring & Evaluation
· Provide input to the development of M&E tools to ensure compliance with donor and clusters requirements.
· In collaboration with Programme Directors and Programme Managers, ensure that M&E plans are in place for both development and emergency programmes and follow up to ensure that teams are clear on what information needs to be gathered for monitoring purposes.
· Work with DO and Monitoring Officer at Head Office to ensure monitoring frameworks are developed for all programmes.
· Review survey questionnaires and ensure they align to the indicators in the logframes/results framework.
· Review all evaluation and survey reports and studies commissioned.
· Collate management responses to reports, evaluations, advisor trip reports etc and support the programme managers to ensure the plans are implemented
· Organise programme review workshops and document lessons learned.
· Work with programme managers, as well as IT and the survey specialists in Dublin to further the roll-out of DDG across programmes.
Funding strategy implementation
· Work with the Programme Directors to develop a fundraising strategy that guides decisions and supports the Country Strategic Plan.
· Coordinate with the various consortia with which Concern is engaged to identify opportunities to access funding via the consortia.
· Provide information and case studies to the HQ based Desk Officer and fundraising teams in Dublin, London and New York and liaise with them and the Country Management Team to identify opportunities for funding and information dissemination.
Knowledge and information management
· Improve the storage and dissemination of information within the programme.
· Ensure version control of documents and filing of final reports and proposals (liaise with Desk Officer).
· Edit and compile the monthly programme reports and fortnightly emergency situation reports and ensure that M&E data is regularly used for monthly reports
· Edit and compile annual programme/government reports as per the dates agreed with Programme Directors/Dublin.
· Record and produce the minutes of management and programme meetings or other relevant meetings. Ensure timely circulation.
· Ensure Concern’s presence at cluster meetings and dissemination of key points, attending where appropriate.
· Coordinate responses to cluster requests for programme information e.g 5Ws, Humanitarian Response Plan etc.
· Support the PMs in gathering and documenting learning and case studies.
· Support any research initiatives planned.
Education, Qualifications & Experience Required:
· Educated to Degree level in Development or a related discipline.
· The successful candidate will have overseas experience with an NGO; will have experience of working in a high pressured, results focused and dynamic environment.
· At least 1 year experience in grants management and demonstrated success in proposal development for a range of donors.
· Good organisational and planning skills/experience.
· Strong computer skills particularly Microsoft office.
· Previous experience of programme development, proposal design and/or PCMS.
· Experience of M&E.
· Excellent English
Education, Qualifications & Experience Required:
· Attendance of training courses in quality standards such as SPHERE, HAP, Red Cross Code of Conduct, etc.
· Experience of the specific requirements of ECHO, DFID and OFDA.
· Experience working in an insecure and volatile environment.
Special Skills, Aptitude or Personality Requirements:
· Very high attention to detail is essential
· Cultural and political sensitivity
· Must be flexible and willing to adapt to a fluid situation
· Willingness to learn
· Good communication and interpersonal skills.
· Able to take initiative and work independently.
· Excellent writing skills.
· Willing to travel frequently.
All applications should be submitted through our website at https://jobs.concern.net. CV’s should be no more than 4 pages in length.
Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.
Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.
Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.
Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.